BAS and bookkeeping for ecommerce sellers, without the Sunday-night spreadsheet
An online seller’s statement is platform payouts that have already had fees, refunds and chargebacks netted out, stock bought from a supplier here or overseas, postage and satchels, packaging, Meta and Google ads, a Shopify subscription and a handful of apps, and product photography. Some suppliers charge GST, some overseas ones do not, and imported stock may have GST paid at the border.
FlowFi reads the statement, sorts stock from postage from ads from fees, records payouts as income so you can reconcile them to the platform’s report, flags GST where it applies, and builds the quarterly BAS. You review it and copy the labels into ATO Online.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
What FlowFi does for ecommerce sellers
Sorts stock, postage, packaging and ads
Supplier payments, Australia Post and courier charges, satchels and ad spend land in the right categories.
Reconciles platform payouts
Shopify, Etsy, eBay and Amazon payouts are recognised as income and platform fees are captured so your G1 matches gross sales.
Checks GST on local and overseas suppliers
Some suppliers charge GST and some do not. FlowFi flags each so 1B is built from real tax invoices.
Cash-flow forecast for stock buys
See what is coming in from payouts and what is going out on the next stock order before you commit.
Builds the BAS from your statement
Upload the quarter, review the pre-filled figures and copy them into ATO Online.
How it works
Upload your bank statement
Export a CSV or PDF from your bank (CBA, Westpac, NAB, ANZ, Macquarie and most others) and drop it into FlowFi. No bank login, ever.
AI sorts every transaction
Income, expenses, equipment and transfers are categorised, GST is worked out on each line and likely deductions are flagged for you to confirm.
Review and lodge your BAS
Check the pre-filled labels, copy them into ATO Online in about five minutes, or export the pack for your accountant. FlowFi does not lodge for you.
Common deductions for ecommerce sellers
Expenses ecommerce sellers often claim. FlowFi flags these categories as they appear in your statement so you can confirm each one.
- Stock and materials sold (subject to trading stock rules at year end)
- Postage, courier fees, satchels and packaging
- Platform subscriptions, listing fees, transaction fees and apps
- Advertising on social media, search and marketplaces
- Product photography, samples and website costs
- Payment processing and merchant fees
- Storage, shelving and a share of your home office or garage used for the business
- Phone, internet, laptop and label printer on the business-use portion
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Email me the quarterly BAS checklist
The checklist now, then a few short notes on getting your BAS done. No spam, unsubscribe any time.
Pricing
Flat monthly pricing. No percentage of your income, no lock-in, cancel any time. Every account starts with 14 days of Pro free, no card needed.
Pro
or $290 a year (two months free). 14-day free trial, no card.
- Unlimited transactions and uploads
- Unlimited invoices with automatic reminders
- Full AI categorisation and deduction flags
- BAS preparation with a copy-guide for ATO Online
- Receipt scanning, mileage and cash-flow forecast
- One-click accountant export
Business
or $590 a year (two months free). For anyone with a bookkeeper or partner in the books.
- Everything in Pro
- Unlimited bank accounts
- Up to 5 users with role-based access
- Advanced AI insights
- AI support and API access
Questions ecommerce sellers ask
Do I report the payout or the gross sales?
Gross sales go in G1, because that is what the customer paid. Platform fees, refunds and chargebacks are then claimed or adjusted separately. Use the platform’s sales report for the quarter and enter the gross figure in FlowFi; the payouts on your statement then reconcile against it.
Is GST on imported stock claimable?
If GST was paid at the border on an import over the low-value threshold and you are registered, it is generally claimable at 1B with the import documents as evidence. Low-value imports from overseas sellers may have GST charged by the seller or platform. Keep the invoice either way.
What about stock I still have at 30 June?
Trading stock on hand at year end affects your taxable income. Small businesses can skip the stocktake if the change in stock value is under the ATO’s threshold. Ask your accountant, and keep your purchase records in FlowFi so the numbers are there when you need them.
Do I charge GST to overseas customers?
Exports of goods are generally GST-free when the goods leave Australia within the required time. Mark those sales as GST-free so they stay in G1 without adding to 1A.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Keep reading
FlowFi for related trades
Ship the orders, skip the spreadsheet
Upload one bank statement and see payouts, stock, postage, ads and GST already categorised.
Start 14-day free trial14 days of Pro free. No credit card. Then $29 a month or $290 a year.