BAS and bookkeeping for removalists and couriers, without the Sunday-night spreadsheet
An owner-driver’s statement is fuel every day, tolls by the dozen, truck or van finance, insurance that covers the goods as well as the vehicle, tyres and servicing, an offsider paid cash or by transfer on a big move, boxes and blankets, and income from a freight company that issues its own tax invoices on your behalf, plus direct jobs and the odd platform delivery.
FlowFi reads the statement, sorts vehicle costs from equipment from offsider payments, flags contractor payments for your Taxable Payments Annual Report, works out the GST, and builds the quarterly BAS. The cash-flow forecast shows whether the next truck repayment is covered.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
What FlowFi does for removalists and couriers
Sorts fuel, tolls, tyres and truck finance
Servo runs, toll accounts, servicing and finance repayments are categorised so the vehicle costs are ready to claim at your business percentage.
Flags offsider and subcontractor payments for TPAR
Courier and road freight businesses report contractor payments to the ATO each August. FlowFi flags them as they appear so the totals are ready.
Handles recipient-created tax invoices
Freight companies that issue tax invoices on your behalf pay net of their fees. Record the gross so G1 and the fee both land correctly.
Invoices direct jobs with reminders
Quote a move, invoice the deposit and the balance from your phone, and let automatic reminders chase the slow payers.
Builds the BAS from your statement
Upload the quarter, review the pre-filled G1, 1A and 1B, and copy them into ATO Online.
How it works
Upload your bank statement
Export a CSV or PDF from your bank (CBA, Westpac, NAB, ANZ, Macquarie and most others) and drop it into FlowFi. No bank login, ever.
AI sorts every transaction
Income, expenses, equipment and transfers are categorised, GST is worked out on each line and likely deductions are flagged for you to confirm.
Review and lodge your BAS
Check the pre-filled labels, copy them into ATO Online in about five minutes, or export the pack for your accountant. FlowFi does not lodge for you.
Common deductions for removalists and couriers
Expenses removalists and couriers often claim. FlowFi flags these categories as they appear in your statement so you can confirm each one.
- Truck or van running costs on the business-use portion: fuel, tolls, servicing, tyres, registration and insurance
- Depreciation or write-off of the vehicle, and interest on vehicle finance
- Goods-in-transit, public liability and vehicle insurance
- Trolleys, dollies, blankets, straps, ramps, tail-lift servicing and GPS or dash cam
- Boxes and packing materials bought for jobs, whether or not on-charged
- Offsider and subcontractor payments, with invoices and ABNs kept and reported on the TPAR
- Heavy vehicle inspections, licence upgrades and fatigue management training required to keep working
- Phone, job booking apps, uniforms with your logo, and back support and protective gear
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Email me the quarterly BAS checklist
The checklist now, then a few short notes on getting your BAS done. No spam, unsubscribe any time.
Pricing
Flat monthly pricing. No percentage of your income, no lock-in, cancel any time. Every account starts with 14 days of Pro free, no card needed.
Pro
or $290 a year (two months free). 14-day free trial, no card.
- Unlimited transactions and uploads
- Unlimited invoices with automatic reminders
- Full AI categorisation and deduction flags
- BAS preparation with a copy-guide for ATO Online
- Receipt scanning, mileage and cash-flow forecast
- One-click accountant export
Business
or $590 a year (two months free). For anyone with a bookkeeper or partner in the books.
- Everything in Pro
- Unlimited bank accounts
- Up to 5 users with role-based access
- Advanced AI insights
- AI support and API access
Questions removalists and couriers ask
Do I have to lodge a TPAR?
Courier services and road freight are covered industries, so if you pay contractors (including offsiders on an ABN) for those services, you generally need to lodge a Taxable Payments Annual Report by 28 August each year. FlowFi flags the payments so the totals are ready. If a freight company pays you as a contractor, they are reporting you the same way.
Can I claim fuel tax credits?
For a heavy vehicle over 4.5 tonnes GVM travelling on public roads, a partial credit applies, and fuel used in auxiliary equipment or off-road can be eligible in full. Light vans and utes on the road are not eligible. You must be registered for GST and fuel tax credits, and the credit is claimed on the BAS. Check the ATO’s calculator for your vehicle.
Is my offsider an employee or a contractor?
If they work under your direction, use your truck and cannot send someone else, they are likely an employee, which means PAYG withholding and super. A contractor with their own ABN and equipment is reported on the TPAR. If you pay someone with an ABN mainly for their labour, you may still owe super. Ask your accountant before the first big move.
The freight company pays me net of its fee. What do I report?
Report the gross amount shown on their recipient-created tax invoice as income and claim the fee as an expense with GST. Reporting only the net deposit understates G1 and loses the credit on the fee.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Keep reading
FlowFi for related trades
Unload the truck, not a shoebox of receipts
Upload one bank statement and see fuel, tolls, truck costs, offsider payments and GST already categorised.
Start 14-day free trial14 days of Pro free. No credit card. Then $29 a month or $290 a year.