NDIS support worker invoice template with support item numbers
An NDIS invoice is paid by the participant's plan manager, or by the participant if self-managed, and it will be rejected if the details are missing: the participant's name and NDIS number, the support item number for each line, the date and hours of each support, and a rate at or below the current NDIS price limit. Provider travel is claimed as a separate line, with the kilometres and the per-kilometre rate.
Supports delivered to a participant under their plan are generally GST-free, so every line is marked "No GST" and the document is titled "Invoice". Independent support workers invoice weekly or fortnightly and plan managers typically pay within 7 to 14 days.
Opens the free generator with these line items, terms and notes filled in. Add your details and download the PDF. No account, nothing uploaded.
What the invoice looks like
Sample business, sample client and the preset lines. The generator uses the same renderer, so your PDF matches this.
| Description | Qty | Unit | Unit price | GST | Amount |
|---|---|---|---|---|---|
Assistance with self-care activities, weekday daytime (01_011_0107_1_1), [dates] | 12 | hr | $68.00 | No GST | $816.00 |
Assistance with self-care activities, Saturday (01_013_0107_1_1), [dates] | 4 | hr | $95.00 | No GST | $380.00 |
Provider travel, non-labour costs (01_799_0107_1_1) | 36 | km | $0.97 | No GST | $34.92 |
Four styles and your own accent colour are available in the generator.
The preset line items
Starting points, priced ex GST. Change the descriptions, quantities and rates to match the job; add or delete lines as you go. Lines marked "No GST" are switched off because that kind of sale is usually GST-free.
| Description | Qty | Unit | Unit price | GST |
|---|---|---|---|---|
| Assistance with self-care activities, weekday daytime (01_011_0107_1_1), [dates] | 12 | hr | $68.00 | No GST |
| Assistance with self-care activities, Saturday (01_013_0107_1_1), [dates] | 4 | hr | $95.00 | No GST |
| Provider travel, non-labour costs (01_799_0107_1_1) | 36 | km | $0.97 | No GST |
Suggested payment terms
Plan-managed: this invoice is sent to the plan manager and is due within 7 days. Self-managed: due within 7 days by bank transfer.
Suggested notes
Participant: [name]. NDIS number: [number]. Plan manager: [name and email]. Supports delivered at the participant's home on the dates shown. Rates are at or below the NDIS price limit for each support item. Supports under a participant's plan are GST-free.
What must be on a tax invoice
The ATO's list. The template lays each one out for you; it is general information, not tax advice.
- The words "Tax invoice" (an invoice without GST can just say "Invoice")
- Your identity: your business or trading name
- Your ABN
- The date the invoice was issued
- A description of what was sold, with the quantity and the price of each item
- The GST amount, shown separately or as "Total includes GST of $X"
- Which items carry GST if some do and some do not
- For sales of $1,000 or more, the buyer's identity or ABN as well
Worth adding for your trade
- The participant's name and NDIS number, and the plan manager's details if plan-managed
- The support item number, date, start and finish time and hours for each support
- Provider travel as its own line with kilometres and rate
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Questions about invoicing
Is NDIS support work GST-free?
Supports delivered to an NDIS participant under their plan are GST-free when the support is covered by the plan and there is a written agreement. Most independent support workers therefore charge no GST at all. If you also do non-NDIS work, those lines follow the normal rules.
Where do I find the support item number and price limit?
In the NDIS Pricing Arrangements and Price Limits, updated each July, and the support catalogue that goes with it. The item numbers in this template are the standard self-care items for weekday daytime and Saturday; check the current rate for each before you invoice, and use the item that matches the support you actually delivered.
Can I charge for travel?
Provider travel can be claimed for the time and the vehicle costs when the participant's plan and your service agreement allow it, within the limits in the Pricing Arrangements. Claim it as a separate line with the kilometres and rate, and keep a trip record.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
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