Delivery driver and courier invoice template for contract runs
Rideshare and food delivery apps issue the tax invoices to riders and customers on your behalf, so you do not invoice for that work. You do invoice for direct contract runs: a daily or per-run rate for a regular route, extra drops above the agreed number, waiting time, and tolls or parking passed through. Rideshare drivers are registered for GST from the first dollar, so those invoices are tax invoices with 10% on every line.
Freight companies and subcontracting couriers pay on 7 to 14 day terms from an invoice that quotes the run, the dates and the proof-of-delivery numbers. Weekly invoicing keeps the cash coming in.
Opens the free generator with these line items, terms and notes filled in. Add your details and download the PDF. No account, nothing uploaded.
What the invoice looks like
Sample business, sample client and the preset lines. The generator uses the same renderer, so your PDF matches this.
| Description | Qty | Unit | Unit price | GST | Amount |
|---|---|---|---|---|---|
Contract delivery run, [route], per day | 5 | day | $280.00 | 10% | $1,400.00 |
Additional drops beyond 40 per day | 12 | drop | $6.00 | 10% | $72.00 |
Waiting time, approved | 1.5 | hr | $45.00 | 10% | $67.50 |
Tolls, re-billed at cost | 1 | each | $38.20 | 10% | $38.20 |
Four styles and your own accent colour are available in the generator.
The preset line items
Starting points, priced ex GST. Change the descriptions, quantities and rates to match the job; add or delete lines as you go.
| Description | Qty | Unit | Unit price | GST |
|---|---|---|---|---|
| Contract delivery run, [route], per day | 5 | day | $280.00 | 10% |
| Additional drops beyond 40 per day | 12 | drop | $6.00 | 10% |
| Waiting time, approved | 1.5 | hr | $45.00 | 10% |
| Tolls, re-billed at cost | 1 | each | $38.20 | 10% |
Suggested payment terms
Payment due within 7 days of the invoice date. Weekly runs are invoiced each Friday for the week just completed.
Suggested notes
Week ending [date]. Run dates: [dates]. Proof-of-delivery scans available on request. Rideshare and food delivery platform work is invoiced by the platform and is not included here.
What must be on a tax invoice
The ATO's list. The template lays each one out for you; it is general information, not tax advice.
- The words "Tax invoice" (an invoice without GST can just say "Invoice")
- Your identity: your business or trading name
- Your ABN
- The date the invoice was issued
- A description of what was sold, with the quantity and the price of each item
- The GST amount, shown separately or as "Total includes GST of $X"
- Which items carry GST if some do and some do not
- For sales of $1,000 or more, the buyer's identity or ABN as well
Worth adding for your trade
- The route or run name, the dates and the number of drops
- Proof-of-delivery or manifest numbers for freight subcontracting
- Tolls and parking itemised so they are not mistaken for your rate
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Questions about invoicing
Do I invoice Uber or DoorDash?
No. Under the platform agreement the app issues the tax invoice to the rider or customer on your behalf and gives you a monthly summary with the gross fares, its fee and the GST on each. Use those summaries for your BAS and this template only for direct contract work.
Do I add GST to tolls I pass on?
If you are registered, yes. Tolls you re-bill are part of your taxable supply to the client, so the line carries GST, and you claim the GST included in the toll on your BAS.
Why is a rideshare driver always registered for GST?
Taxi travel, which includes rideshare, must be registered for GST regardless of turnover. Delivery-only drivers follow the normal $75,000 threshold. If you do both, you are registered for everything.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Want it numbered, sent and chased automatically?
FlowFi keeps your clients and invoice numbers, emails each invoice with a pay-online link, marks it viewed when the client opens it, and sends polite reminders at 1, 7 and 14 days overdue. Quotes, recurring invoices and your BAS from the bank statement are included. Pro is $29 a month, the first 14 days are free, and there is no card to enter.
Start your 14-day free trialRelated templates
Movers and a truck by the hour with a minimum, call-out, packing materials, a heavy item surcharge and tolls, paid on completion.
Catering per head, a private-event food stall, delivery and set-up, plus a wholesale bread line that is GST-free basic food.
Call-out fee, hourly labour, materials on-charged with GST and site clean-up, laid out for builders and homeowners.