Removalist and courier invoice template for hourly moves and deliveries
Removalists charge by the hour for the crew and truck with a minimum call, plus travel time from the depot, packing materials, and surcharges for stairs, pianos and long carries. Couriers charge per job or per kilometre with a fuel levy. Tolls and parking are passed through at cost. All of it carries GST once you are registered.
Home moves are paid on the day, usually with a deposit at booking and the balance on completion. Business and freight customers pay on 7 to 14 day terms from an invoice that quotes the addresses, the date and the time on the job.
Opens the free generator with these line items, terms and notes filled in. Add your details and download the PDF. No account, nothing uploaded.
What the invoice looks like
Sample business, sample client and the preset lines. The generator uses the same renderer, so your PDF matches this.
| Description | Qty | Unit | Unit price | GST | Amount |
|---|---|---|---|---|---|
Removal, 2 movers and truck (hourly, 3-hour minimum) | 5 | hr | $165.00 | 10% | $825.00 |
Travel time and call-out, depot to depot | 1 | each | $120.00 | 10% | $120.00 |
Packing materials: 20 boxes, tape and paper | 1 | each | $95.00 | 10% | $95.00 |
Piano and heavy item surcharge | 1 | each | $150.00 | 10% | $150.00 |
Tolls, re-billed at cost | 1 | each | $22.40 | 10% | $22.40 |
Four styles and your own accent colour are available in the generator.
The preset line items
Starting points, priced ex GST. Change the descriptions, quantities and rates to match the job; add or delete lines as you go.
| Description | Qty | Unit | Unit price | GST |
|---|---|---|---|---|
| Removal, 2 movers and truck (hourly, 3-hour minimum) | 5 | hr | $165.00 | 10% |
| Travel time and call-out, depot to depot | 1 | each | $120.00 | 10% |
| Packing materials: 20 boxes, tape and paper | 1 | each | $95.00 | 10% |
| Piano and heavy item surcharge | 1 | each | $150.00 | 10% |
| Tolls, re-billed at cost | 1 | each | $22.40 | 10% |
Suggested payment terms
Deposit of $200 on booking. Balance due on completion of the move by card, transfer or PayID. Business accounts: 7 days from invoice date.
Suggested notes
From: [address]. To: [address]. Date: [date]. Time on the job: [start] to [finish]. Deposit received: $[amount]. Goods are covered by transit insurance up to $[amount]; higher cover is available on request.
What must be on a tax invoice
The ATO's list. The template lays each one out for you; it is general information, not tax advice.
- The words "Tax invoice" (an invoice without GST can just say "Invoice")
- Your identity: your business or trading name
- Your ABN
- The date the invoice was issued
- A description of what was sold, with the quantity and the price of each item
- The GST amount, shown separately or as "Total includes GST of $X"
- Which items carry GST if some do and some do not
- For sales of $1,000 or more, the buyer's identity or ABN as well
Worth adding for your trade
- Both addresses, the date and the start and finish times
- The deposit already received and the balance due
- Your transit insurance cover and any surcharges agreed in the quote
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Questions about invoicing
How do I charge for time?
Most removalists bill in half-hour blocks after a minimum call of two or three hours, from arrival to the last item off the truck, plus a flat travel or call-out fee. Put the hours as the quantity and the hourly rate as the unit price so the client can check it against the times on the invoice.
Do tolls and fuel levies carry GST?
When you are registered, yes. Tolls you re-bill and any fuel levy are part of your taxable supply. You claim the GST included in the toll on your BAS and charge GST on the line to the client.
Can I ask for payment before unloading?
Many removalists do, and it is fine if the terms say so and the client agreed to them at booking. Take a deposit at booking, send the invoice the day before, and accept card or PayID on the day so the balance is settled on the spot.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Want it numbered, sent and chased automatically?
FlowFi keeps your clients and invoice numbers, emails each invoice with a pay-online link, marks it viewed when the client opens it, and sends polite reminders at 1, 7 and 14 days overdue. Quotes, recurring invoices and your BAS from the bank statement are included. Pro is $29 a month, the first 14 days are free, and there is no card to enter.
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