Market stall and food vendor invoice template for catering and wholesale
Market and food businesses invoice when they sell beyond the stall: catering for a function priced per head or per box, a food truck or coffee cart booked for a private event, and wholesale orders to cafes and shops. Prepared and catered food carries GST; some basic foods sold wholesale, such as plain bread, are GST-free, so a wholesale invoice can carry both.
Events take a deposit on booking and the balance a few days before; wholesale accounts pay on 14-day terms. Dietary requirements, the service time and the delivery address belong on the invoice as much as the price.
Opens the free generator with these line items, terms and notes filled in. Add your details and download the PDF. No account, nothing uploaded.
What the invoice looks like
Sample business, sample client and the preset lines. The generator uses the same renderer, so your PDF matches this.
| Description | Qty | Unit | Unit price | GST | Amount |
|---|---|---|---|---|---|
Catering: grazing boxes for 40 guests | 40 | box | $18.50 | 10% | $740.00 |
Event stall: coffee cart, 4-hour private function | 1 | event | $850.00 | 10% | $850.00 |
Delivery and set-up | 1 | each | $60.00 | 10% | $60.00 |
Wholesale: sourdough loaves for cafe (GST-free basic food) | 24 | loaf | $6.50 | No GST | $156.00 |
Four styles and your own accent colour are available in the generator.
The preset line items
Starting points, priced ex GST. Change the descriptions, quantities and rates to match the job; add or delete lines as you go. Lines marked "No GST" are switched off because that kind of sale is usually GST-free.
| Description | Qty | Unit | Unit price | GST |
|---|---|---|---|---|
| Catering: grazing boxes for 40 guests | 40 | box | $18.50 | 10% |
| Event stall: coffee cart, 4-hour private function | 1 | event | $850.00 | 10% |
| Delivery and set-up | 1 | each | $60.00 | 10% |
| Wholesale: sourdough loaves for cafe (GST-free basic food) | 24 | loaf | $6.50 | No GST |
Suggested payment terms
Catering and events: 50% deposit on booking, balance due 3 days before the event. Wholesale accounts: 14 days from invoice date.
Suggested notes
Event: [date, address, service time]. Dietary requirements as advised: [list]. Plain bread is GST-free; prepared and catered food carries GST.
What must be on a tax invoice
The ATO's list. The template lays each one out for you; it is general information, not tax advice.
- The words "Tax invoice" (an invoice without GST can just say "Invoice")
- Your identity: your business or trading name
- Your ABN
- The date the invoice was issued
- A description of what was sold, with the quantity and the price of each item
- The GST amount, shown separately or as "Total includes GST of $X"
- Which items carry GST if some do and some do not
- For sales of $1,000 or more, the buyer's identity or ABN as well
Worth adding for your trade
- The event date, address and service time, and the number of guests
- Which food lines are GST-free and which are taxable
- The deposit already received and the balance due
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Questions about invoicing
Which food is GST-free?
Basic foods such as plain bread, fresh fruit and vegetables, milk and plain meat are GST-free. Food prepared for immediate eating, catering, hot takeaway food, snacks and drinks other than milk and water are taxable. A wholesale invoice often has both, so mark each line.
Do I charge GST on delivery for a GST-free order?
Delivery that is part of a GST-free supply is generally GST-free too; delivery of taxable food carries GST. If the order is mixed, the delivery charge is usually taxable. Ask your accountant if you deliver a lot of mixed orders.
Do market stall sales need invoices?
Cash and card sales at the stall need a record, not an invoice; your card terminal and a daily cash count cover it. Invoices are for catering, events and wholesale, where the customer pays after the fact and may want to claim the GST.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
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