BAS and bookkeeping for yoga and pilates instructors, without the Sunday-night spreadsheet
A movement teacher’s income often comes from several places: a studio that pays per class, private clients, workshops, online sessions and the occasional retreat. The expenses are smaller but add up, from room hire and insurance to training, music licensing and booking software. The usual problems are not knowing whether you are a contractor or an employee at each studio, mixing income from several sources, and missing deductible training.
FlowFi reads the statement you already have, sorts each income source, categorises studio hire and training, works out the GST, and builds the quarter’s BAS. You check it, copy the labels into ATO Online, and get back to teaching.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
What FlowFi does for yoga and pilates instructors
Separates income by source
Studio payments, private clients, workshop income and online class payments are sorted so you can see what each brings in. Payments from platforms are matched to the statement.
Tracks studio and room hire
Hire fees for classes you run are picked up as recurring expenses. If the venue is registered for GST, the credit is worked out from the invoice.
Captures training and memberships
Teacher training, continuing professional development and association memberships are categorised as self-education or professional fees, with a prompt to check that each relates to your current work.
Handles class packs and prepaid passes
Money received for a pack of classes is income. FlowFi shows the payments it sees and helps you report them in the right BAS period.
Builds your BAS from the bank statement
Upload the quarter, review the pre-filled G1, 1A and 1B, and copy the labels into ATO Online. FlowFi also shows how close your turnover is to the registration threshold.
How it works
Upload your bank statement
Export a CSV or PDF from your bank (CBA, Westpac, NAB, ANZ, Macquarie and most others) and drop it into FlowFi. No bank login, ever.
AI sorts every transaction
Income, expenses, equipment and transfers are categorised, GST is worked out on each line and likely deductions are flagged for you to confirm.
Review and lodge your BAS
Check the pre-filled labels, copy them into ATO Online in about five minutes, or export the pack for your accountant. FlowFi does not lodge for you.
Common deductions for yoga and pilates instructors
Expenses yoga and pilates instructors often claim. FlowFi flags these categories as they appear in your statement so you can confirm each one.
- Studio or room hire for classes you run yourself
- Teacher training, workshops and continuing professional development linked to your current work
- Association memberships and registration with a professional body
- Public liability and professional indemnity insurance
- Mats, props, straps, blocks, reformer maintenance and other teaching equipment
- Music licensing and streaming used in classes
- Booking software, video conferencing and website costs
- Travel between venues, using a logbook or the cents-per-kilometre method, but not the trip from home to a regular workplace
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Email me the quarterly BAS checklist
The checklist now, then a few short notes on getting your BAS done. No spam, unsubscribe any time.
Pricing
Flat monthly pricing. No percentage of your income, no lock-in, cancel any time. Every account starts with 14 days of Pro free, no card needed.
Pro
or $290 a year (two months free). 14-day free trial, no card.
- Unlimited transactions and uploads
- Unlimited invoices with automatic reminders
- Full AI categorisation and deduction flags
- BAS preparation with a copy-guide for ATO Online
- Receipt scanning, mileage and cash-flow forecast
- One-click accountant export
Business
or $590 a year (two months free). For anyone with a bookkeeper or partner in the books.
- Everything in Pro
- Unlimited bank accounts
- Up to 5 users with role-based access
- Advanced AI insights
- AI support and API access
Questions yoga and pilates instructors ask
Am I a contractor or an employee at a studio?
The ATO looks at the real working relationship, including control over how you teach, who provides equipment and whether you can send someone else. Many studios engage teachers as contractors, but the label alone does not decide it. See our guide on contractor or employee.
Is my yoga clothing deductible?
Usually not. Everyday activewear is conventional clothing, even if you only wear it to teach. Branded uniforms with a logo can qualify. See our guide on uniforms and protective clothing.
Do I have to charge GST on classes?
If you are registered for GST, or required to be, your classes are generally taxable supplies. You must register once your turnover reaches the threshold. Check the ATO for the current rules.
Can I deduct a retreat I run overseas?
Costs directly connected to running the retreat for paying guests can be deductible, but GST and tax treatment can be complex. Keep detailed records and ask a registered tax agent before you plan one.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Keep reading
FlowFi for related trades
Spend less time on admin, more on the mat
Upload one bank statement and see studio payments, hire fees, training and class income already categorised with the GST worked out.
Start 14-day free trial14 days of Pro free. No credit card. Then $29 a month or $290 a year.