Lawn mowing and gardening invoice template for regular and one-off jobs
Mowing rounds invoice regular clients monthly with one line per visit or the number of visits as the quantity, and one-off jobs on completion. Hedging is priced per metre, garden work by the hour, and materials such as mulch, plants and soil are supplied at cost plus a handling margin with GST added. Green waste removal is its own line because tip fees vary.
Real estate agents and strata managers pay on 14 to 30 day terms and need the property address on the invoice. Homeowners on a regular round usually pay within 7 days by transfer or PayID.
Opens the free generator with these line items, terms and notes filled in. Add your details and download the PDF. No account, nothing uploaded.
What the invoice looks like
Sample business, sample client and the preset lines. The generator uses the same renderer, so your PDF matches this.
| Description | Qty | Unit | Unit price | GST | Amount |
|---|---|---|---|---|---|
Lawn mowing, edging and blow-down (standard block) | 4 | visit | $65.00 | 10% | $260.00 |
Hedge trimming (per linear metre) | 15 | m | $12.00 | 10% | $180.00 |
Garden bed weeding and tidy | 3 | hr | $75.00 | 10% | $225.00 |
Mulch supplied and spread (per cubic metre, delivered) | 2 | m3 | $95.00 | 10% | $190.00 |
Green waste removal | 1 | load | $80.00 | 10% | $80.00 |
Four styles and your own accent colour are available in the generator.
The preset line items
Starting points, priced ex GST. Change the descriptions, quantities and rates to match the job; add or delete lines as you go.
| Description | Qty | Unit | Unit price | GST |
|---|---|---|---|---|
| Lawn mowing, edging and blow-down (standard block) | 4 | visit | $65.00 | 10% |
| Hedge trimming (per linear metre) | 15 | m | $12.00 | 10% |
| Garden bed weeding and tidy | 3 | hr | $75.00 | 10% |
| Mulch supplied and spread (per cubic metre, delivered) | 2 | m3 | $95.00 | 10% |
| Green waste removal | 1 | load | $80.00 | 10% |
Suggested payment terms
Regular mowing is invoiced monthly and due within 7 days. One-off jobs due on completion. Agencies and strata: 14 days from invoice date.
Suggested notes
Property: [address]. Fortnightly service; visit dates this month: [dates]. Materials supplied at cost plus 15% handling and carry GST.
What must be on a tax invoice
The ATO's list. The template lays each one out for you; it is general information, not tax advice.
- The words "Tax invoice" (an invoice without GST can just say "Invoice")
- Your identity: your business or trading name
- Your ABN
- The date the invoice was issued
- A description of what was sold, with the quantity and the price of each item
- The GST amount, shown separately or as "Total includes GST of $X"
- Which items carry GST if some do and some do not
- For sales of $1,000 or more, the buyer's identity or ABN as well
Worth adding for your trade
- The property address and the visit dates for the month
- Materials supplied as separate lines, since they carry GST like the labour
- The agency or strata reference for managed properties
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Questions about invoicing
Do I charge GST on mulch and plants I supply?
Once you are registered, yes. You claim the GST you paid the supplier on your BAS and charge GST on the amount you invoice, including any handling margin. Under $75,000 and unregistered, you pass the cost through with no GST.
How do I invoice a mowing round?
One invoice a month per client with the visits listed, or a line with the number of visits as the quantity. FlowFi can send it automatically as a recurring invoice and chase it if it is not paid.
Is green waste removal GST-free?
No. Removal is part of your taxable service and carries GST when you are registered, even though the tip fee itself may have been GST-inclusive. Show it as a separate line so the client can see it.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Want it numbered, sent and chased automatically?
FlowFi keeps your clients and invoice numbers, emails each invoice with a pay-online link, marks it viewed when the client opens it, and sends polite reminders at 1, 7 and 14 days overdue. Quotes, recurring invoices and your BAS from the bank statement are included. Pro is $29 a month, the first 14 days are free, and there is no card to enter.
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