Hairdresser and beauty invoice template for salon, mobile and bridal work
Most salon and mobile work is paid on the day, so the invoice doubles as the receipt: services as separate lines, retail products with GST, and a tip or discount if there was one. Bridal and event bookings are different: a deposit invoice secures the date and a balance invoice goes out a week before, listing each person and the on-location travel.
Chair renters invoice the salon or the salon invoices them, depending on the arrangement, and that needs its own clean paper trail. Put your cancellation policy in the terms so a no-show can be charged.
Opens the free generator with these line items, terms and notes filled in. Add your details and download the PDF. No account, nothing uploaded.
What the invoice looks like
Sample business, sample client and the preset lines. The generator uses the same renderer, so your PDF matches this.
| Description | Qty | Unit | Unit price | GST | Amount |
|---|---|---|---|---|---|
Cut, colour and blow-dry (full head foils) | 1 | each | $245.00 | 10% | $245.00 |
Keratin smoothing treatment | 1 | each | $280.00 | 10% | $280.00 |
Bridal party hair, on location (per person) | 4 | person | $150.00 | 10% | $600.00 |
Retail: professional shampoo and conditioner set | 1 | set | $68.00 | 10% | $68.00 |
Four styles and your own accent colour are available in the generator.
The preset line items
Starting points, priced ex GST. Change the descriptions, quantities and rates to match the job; add or delete lines as you go.
| Description | Qty | Unit | Unit price | GST |
|---|---|---|---|---|
| Cut, colour and blow-dry (full head foils) | 1 | each | $245.00 | 10% |
| Keratin smoothing treatment | 1 | each | $280.00 | 10% |
| Bridal party hair, on location (per person) | 4 | person | $150.00 | 10% |
| Retail: professional shampoo and conditioner set | 1 | set | $68.00 | 10% |
Suggested payment terms
Payment on the day by card, cash or transfer. Bridal and event bookings: 30% deposit to secure the date, balance due 7 days before the event. 48 hours' notice for cancellations, otherwise 50% of the service is charged.
Suggested notes
Event: [date, venue, start time]. Deposit received: $[amount] on [date]. Travel to the venue is included in the per-person price.
What must be on a tax invoice
The ATO's list. The template lays each one out for you; it is general information, not tax advice.
- The words "Tax invoice" (an invoice without GST can just say "Invoice")
- Your identity: your business or trading name
- Your ABN
- The date the invoice was issued
- A description of what was sold, with the quantity and the price of each item
- The GST amount, shown separately or as "Total includes GST of $X"
- Which items carry GST if some do and some do not
- For sales of $1,000 or more, the buyer's identity or ABN as well
Worth adding for your trade
- The event date, venue and arrival time for bridal and mobile bookings
- Each person and service listed for group bookings
- Retail products on their own lines, since they carry GST like the services
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Questions about invoicing
Do I charge GST on hair and beauty services?
Once you are registered for GST, yes, on services and on retail products. Under the $75,000 threshold you are not registered and cannot charge it. Many mobile stylists and beauty therapists sit under the line in their first years.
How do I invoice a bridal party?
Invoice the person who booked (usually the bride) for the whole party: one line per service with the number of people as the quantity. Take a deposit at booking and invoice the balance a week before the wedding. Both invoices are tax invoices if you are registered.
I rent a chair. Who invoices whom?
Under most chair rental arrangements you invoice your own clients and pay the salon rent, which the salon invoices you for. If the salon takes a commission from your takings instead, agree in writing how the split is recorded so both sets of books match.
General information only, not tax advice. Check your own situation with a registered tax agent or the ATO.
Want it numbered, sent and chased automatically?
FlowFi keeps your clients and invoice numbers, emails each invoice with a pay-online link, marks it viewed when the client opens it, and sends polite reminders at 1, 7 and 14 days overdue. Quotes, recurring invoices and your BAS from the bank statement are included. Pro is $29 a month, the first 14 days are free, and there is no card to enter.
Start your 14-day free trialRelated templates
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